FOR INDIAN EXPORTERS, IMPORTERS AND EOUs
Your Shipping Bills and Bills of Entry, read for you.
The government emails you the documents. VirtuaizeAI reads every field of every one and turns them into the twelve reports your logistics, finance and operations teams need. Nobody types anything.
- SB
- Header: port code, SB no, SB date
- A
- Status
- B
- Declarant details
- C·D
- Value summary; Ex. Pr.: DBK claim, RoDTEP amt
- E–J
- and every field after
SHEET 02 · EXISTING CONDITIONS
Field by field, by hand.
Every Shipping Bill and Bill of Entry arrives as a PDF by email. Today someone opens it and types the values into a spreadsheet, field by field, and then into whatever system the company runs.
Opened, typed in
field by field
Typed in
again
Replaced · sheets 03–08
SHEET 03 · PROCESS FLOW
Five steps. Nobody types anything.
- 01 · ArriveShipping Bills and Bills of Entry arrive by email from the government.
- 02 · IdentifyIt tells a Shipping Bill from a Bill of Entry and names the copy: First Copy, LEO Copy or eGatepass; First Copy or OOC.
- 03 · ReadEvery field is read from where it sits on the page.
- 04 · CheckRoDTEP and Drawback rates filed are checked against the rates notified, on every line. Incomplete or low-confidence records are flagged for review.
- 05 · DeliverTwelve reports for logistics, finance and operations; the data goes into the system you already run.
SHEET 04 · STEP 1 · ARRIVAL
It starts with an email.
Shipping Bills and Bills of Entry arrive by email from the government. Each one is identified as it comes in: which document it is, and which copy.
- Shipping Bills: First Copy, LEO Copy, eGatepass.
- Bills of Entry: First Copy, OOC.
- Nobody types anything.
BE · FIRST COPY
BE · OOC
SB · FIRST COPY
SB · LEO COPY
SB · EGATEPASS
By email,
from the
government
BE · FIRST COPY
Identified
SHEET 05 · STEP 2 · READING
Every field, read from where it sits on the page.
Shipping Bills and Bills of Entry follow the ICEGATE layout, so every field has a fixed place on the page. Each one is read from that place: every field, on every document.
SHEET 06 · STEP 3 · THE CHECK
RoDTEP and Drawback, checked on every line.
On every line, the RoDTEP and Drawback rates you filed are checked against the rates the government notified. Anything incomplete or low-confidence is flagged for review before it goes anywhere.
SHEET 07 · STEP 4 · REPORTS
Twelve reports. Three teams.
Six for logistics, three for finance and three for operations, all built from the documents themselves.
LLogistics
- L-01Export obligation tracked on real FOB values
- L-02Consumption reports per AA licence
- L-03Import-by-import EO monitoring for planning
- L-04Transfer-note consumption planning
- L-05Scrip utilisation from the import documents
- L-06Import and export data per AA licence, on one page
FFinance
- F-01Incentive verification, eligible against claimed
- F-02Monthly incentive data, exact not approximate
- F-03Duty drawback eligibility on duty-paid imports
OOperations
- O-01Centralised data, every document kept
- O-02No manual entry, line-item values straight into your system
- O-03Import data, bill by bill
SHEET 08 · STEP 5 · INTO YOUR SYSTEM
Into whatever system you already run.
Line-item values go straight into the system your company already runs. Anything flagged waits for review first; nothing is pushed on before it.
Review valve
Flagged records wait here
Checked data, line by line
SHEET 09 · SECURITY AND AUDIT
Who changed what, and when.
- Role-based access: four roles, enforced in the database, not the interface.
- An audit trail of who changed what, and when, field by field.
- Manual corrections are preserved. Reprocessing never overwrites them.
- Flagged documents are held for review before anything is pushed onward.
Your documents stay yours.
Manual correction · kept through reprocessing
Checked here
SHEET 11 · PROPOSED
Coming next.
- An assistant that knows every document you have ever filed.
- Monthly and annual returns for Export Oriented Units (EOUs).
Drawn in phantom line: not yet built.
Assistant · knows
every document
ever filed
Monthly and annual
returns for EOUs
Proposednot yet built