Document automation for exporters.
VirtuaizeAI reads every ICEGATE Shipping Bill and Bill of Entry and pushes clean data straight to SAP. No OCR. No re-keying. No missed claims.
The dashboard your team
will live in.
Click around. This is the real product.
Dashboard
OVERVIEW
COVERAGE & HEALTH
Shipping Bill Coverage
Last updated: 10/06/2026
SAP Integration Status
Document Completeness
OPERATIONS
Requires Action
4Incentive Tracking
Every shipping bill is a tax on your team's time
and a leak in your incentive claims.
Indian exporters are sitting on real money. RODTEP, Drawback, IGST refunds. The only thing standing between them and the claim is hours of manual document handling.
Manual data entry from ICEGATE PDFs into spreadsheets and SAP. Multiply by your monthly shipment count. That's a full-time hire trapped in copy-paste.
Typical exporter doing ₹500Cr in turnover. Missed deadlines, mis-keyed claim amounts, and unmatched HS codes quietly cost crores every fiscal.
FOB values mismatched. IEC codes mistyped. Drawback rates pulled from old notifications. Errors compound and surface during audit, never before.
From PDF to SAP in five steps
with zero re-keying.
Auto Capture
ICEGATE emails arrive in your inbox. VirtuaizeAI detects them automatically and pulls the PDF attachment without any manual intervention.
Identify and Classify
The system reads the document and instantly identifies whether it is a Shipping Bill or Bill of Entry, and which copy type it is. First Copy, LEO Copy, or OOC Copy.
Extract Every Field
All critical fields are extracted with 99%+ accuracy. FOB values, Drawback amounts, RODTEP figures, HS codes, invoice details, and more.
Validate and Flag
Extracted data is automatically checked for completeness and accuracy. Incomplete or low-confidence records are flagged for review before entering the system.
Dashboard and SAP Ready
Clean data appears on your dashboard instantly. Approved documents are pushed directly to SAP with zero re-keying.
Auto Capture
ICEGATE emails arrive in your inbox. VirtuaizeAI detects them automatically and pulls the PDF attachment without any manual intervention.
Identify and Classify
The system reads the document and instantly identifies whether it is a Shipping Bill or Bill of Entry, and which copy type it is. First Copy, LEO Copy, or OOC Copy.
Extract Every Field
All critical fields are extracted with 99%+ accuracy. FOB values, Drawback amounts, RODTEP figures, HS codes, invoice details, and more.
Validate and Flag
Extracted data is automatically checked for completeness and accuracy. Incomplete or low-confidence records are flagged for review before entering the system.
Dashboard and SAP Ready
Clean data appears on your dashboard instantly. Approved documents are pushed directly to SAP with zero re-keying.
Built for the exact way you handle
customs documents.
Every tile below is in production today. No mockups, no roadmap fluff.
See your claim pipeline at a glance
Drawback accrued, RODTEP pending, SAP push status, document completeness. Every metric your CFO asks about, refreshed live.
AI-powered HS code suggestions
The system suggests the correct HS code for each product based on description, past filings, and DGFT guidelines. Eliminates classification errors that cause duty miscalculations and claim rejections.
Updates where your team already works
Real-time alerts pushed to WhatsApp. Document status, incentive deadlines, missing fields, compliance reminders. Your EXIM team gets the right information on the right device.
SB7823456 pushed to SAP successfully. Drawback claim of ₹42,500 is now pending.
Direct push. No middleware.
Validated fields flow straight into SAP. Failed pushes surface in the dashboard with retry. No silent drops.
Never miss a deadline
Automated tracking of Brand Rate filing, FEMA repatriation, DGFT obligations, GST filing dates, and advance license export obligations. Alerts trigger well before deadlines.
Not OCR. Not guessing.
Reading exact coordinates.
ICEGATE Shipping Bills follow a precise structural template. VirtuaizeAI knows where every field lives, and reads it directly. That's how we hit 99%+ accuracy across 95+ fields.
- SB Number4456789
- SB Date10-Feb-26
- ExporterSPICEWORTH INGREDIENTS PVT LTD
- FOB Value₹32,00,000
- Port of LoadingINCOK4 (Cochin)
- Drawback₹4,800
- RODTEP₹16,000
- ConsigneeGLOBAL FLAVORS INC
- CountryGERMANY
Scroll to extract. Each field is read from a known location on the bill, not inferred from pixels. That's why we don't hallucinate values.
Your shipping data,
in conversation.
Stop exporting to Excel to answer the simplest questions. The Copilot understands your data structure. Shipping bills, BOEs, claim cycles. And replies in plain English.
Built for IT heads
and finance auditors.
Customs data is regulated, sensitive, and audited. VirtuaizeAI treats it that way from day one.
Role-based access
Admins, finance, ops, and viewers. Granular permissions per module. Restrict who can push to SAP, edit fields, or claim incentives.
Immutable audit trail
Every action is logged with user, timestamp, and field-level diff. Designed for statutory audit.
Data residency in India
All documents and metadata stored within Indian regions. No data leaves the country. Compliant with DPDP Act.
Encryption everywhere
TLS 1.3 in transit. AES-256 at rest. SAP credentials stored in a hardened vault. Never in code or logs.
Field-level redaction
Mask sensitive values (IEC codes, exporter names) by role. Auditors see what they need; ops sees what they need.
SSO & MFA ready
SAML and OIDC for enterprise identity providers. Mandatory MFA for admin roles. Session timeouts you control.
Stop leaving money
on the table.
Tell us about your document volume and SAP setup. We'll show you exactly how VirtuaizeAI fits, usually in a 30-minute walkthrough with your actual data.
- 30-minute walkthrough with your team
- Live extraction on a real shipping bill
- SAP integration architecture review
- Honest answer on whether we're right for you